This *IS* the 21st Century

“If the future is not your destination, now might be a good time to disembark.”
(from Generosity by Richard Powers)

What do you think of when you hear the term “21st century skills”? That question kicks off our Project Compass workshops, as we work with staff from public libraries around the country to augment the support they provide to a workforce struggling to recover in the current economic climate. We take a big picture look at what is different about job seeking in the 21st century and what skills people need to succeed in the modern work world. This is inspired by the IMLS vision for the pivotal role played by libraries and museums in helping to build 21st century skills.

21st century skills for the workforceMost people answer the question with technology skill responses: “it’s all about mobile devices;” “new office software;” “changes in library automation systems;” “embedded technologies;” etc. The reality is much more complex. Consider the skills shown at right, a list applicable to the workplace condensed from the IMLS publication.

What predominates is adaptability, flexibility, social and collaborative skills, and above all, the ability to learn and keep learning—knowing how to learn as shift continues to happen. While specific technical skills are certainly necessary, the key to thriving in this decade is more about attitude and the active embrace of lifelong learning.

The innovation problem

In the workshops, we hear the frequent lament that too many people coming to the library for help are stuck at a 20th century skill level. This is true of both urban and rural communities. However, for rural libraries, the situation is compounded by the small size and isolation of their communities, especially when people stuck in antiquated attitudes are in positions of influence (board members, city managers, even library staff).

The reality is that everyone needs to embark on this journey to the future. It is no longer an option. We are in the thick of the 21st century, a globally connected knowledge economy, and it does not indulge complacence.  It is heart-wrenching to hear about a small town factory worker who performed a narrow skill set on one machine for 30 years and now is thrust abruptly into the electronic information age. We don’t want to see anyone disembark from the future. But what can we do to boost those who are sinking to the bottom of the digital skills divide?

Steven Johnson, author of Where Good Ideas Come From, would explain the problem as not enough density for incubating ideas, which lead to growth and progress. Small or isolated communities lack “liquid networks,” the fluid environments in which enough ideas bump into each other to spark great discoveries and innovations. Tracking the incidence of significant innovation through human history, Johnson concludes that the more diverse, populated and connected the environment, the more it works as an “engine of creativity.” As people migrated to cities, lived in close proximity and mingled their subcultures, the rate of innovation soared. The Internet and the Web have expanded this open information commons exponentially.

Incubating ideas is akin to nurturing the acquisition of crucial 21st century skills. Increasing those 21st century skill sets should not be a solo endeavor, as if one were studying for a math or a typing test. It is a networked effort in which community members stimulate each other to strive and achieve. The richer the idea/skill environment, the faster all members of the community will rise to the challenges.

Library as 21st century skills incubator

If your library community needs a boost to become a more successful incubator for 21st century skills, here are some ideas to try;

1. Get all library staff on board first. If all staff members understand why the 21st century skill sets are so critical to patrons’ success, they will be more deliberate about embedding the skills in programs and classes and helping patrons improve on many fronts. Even a basic computer skills class can advance awareness of the online and digitized nature of our modern world and promote teamwork, accountability and flexibility.

2. Be the catalyst for creating networks in your community to approximate the “liquid networks” of cities. Bring people together at the library with the deliberate intention of mixing it up as much as possible to spark interactions between subcultures. Start an all-ages discussion group (teens to Boomers) to talk about the pros and cons of starting a small business.

3. Try to find the “edges” where the current state of things is not so satisfying. A major innovation blocker is a state of affairs in which things are so satisfying that nobody has any incentive to change. This is the “we’ve always done it this way” syndrome. Protracted high unemployment rates and economic difficulties offer an uncomfortable edge that may push people to face some 21st century realities and open up to possibilities.

4. Focus on your community members who are most receptive to growth and change. I have lived in small villages where too many of the residents had “checked out” through alcoholism, drug addiction, or just lack of ambition. How disheartening for the community librarian who wants to have an impact. Working with the handful who are most likely to succeed starts a positive feedback loop which just may be contagious. Do what you can to expose your “champions” to outside resources and networks to add heat to a small town incubator.

Is your library succeeding in incubating new skills and awareness? Tell us what you’re doing right.

Betha Gutsche

Betha Gutsche has been a virtual librarian ever since receiving her MLIS from the University of Washington Information School. Immersed in the online community of WebJunction, she has cultivated community connections through forums, live online events, and writing stories about the library community. She has delved into e-learning design, curriculum development, needs assessment, and all things connected to social learning in the online world. Betha is the editor-in-chief of the Competency Index for the Library Field. She is now the manager of Project Compass, a program working with public libraries to augment their service to communities impacted by tough times. Underneath it all, Betha is an artist and loves to raise awareness of visual literacy and introduce people to the power of image.

Website - Twitter - More Posts

Register now for Trends in Library Training and Learning

Conference SpeakersRegistration is now open for Trends in Library Training and Learning: Developing Staff Skills for the 21st Century. WebJunction will be hosting this free online conference in partnership with the Learning Roundtable on August 10-11, 2011.

This event is packed with incredible presenters, including keynote speakers Jay Turner from Georgia Public Library Service, and Char Booth from the Claremont Colleges. The full schedule with session descriptions and presenter bios is now available.

Register now for this great event! You may also be interested in coordinating a viewing party at your library to engage staff, generate discussion and help to make this event locally relevant.

Follow the conversation about the conference on Twitter with the hashtag #learntrends!

Mary Beth Faccioli

Mary Beth Faccioli, MLIS is the Instructional Design and Technology Senior Consultant at the Colorado State Library.

Website - Twitter - More Posts

And We’re Back!

ALALearning.org is back up and running. Thanks so much to the IT staff at ALA for their quick support–especially Jenny and Rob!

You should notice that the site loads much more quickly now. A team of round table members are working on redesigning the content and look on the site so you may notice changes in appearance over the next few weeks but our blog and RSS feeds should continue to work during this time.

Thank you so much for your patience during this time of transition and growth for the Learning Round Table!

Lori Reed
Managing Editor, ALA Learning

E-readers: step into your patron’s shoes

My best preparation for helping others adapt to this new technology has been to own and operate my own e-reader. I will hereby truly confess that I was not instantly savvy and suave with the gadget of my choice. No, I definitely had a learning curve to climb. Even if you had no moments of confusion or missteps, put yourself in the shoes of your patrons. Imagine helping your not-so-computer-slick grandmother who doesn’t care about keeping up with the tech-savvy Joneses but just wants to read on a device that will allow her to adjust the font size to her liking.

The following are some of the assumptions I bumped up against while getting acquainted with my e-reader. Your patrons may be coming to the library to be disabused of similar assumptions.

1. I know how my device works.
Gadgets don’t come with detailed instruction manuals these days. No, I don’t believe it is the responsibility of library staff to be a walking instruction manual to educate patrons in the use of their devices; just be prepared for some level of ignorance about the features and functionality.

My shoes: I bought my e-reader at a big box electronic equipment store. After waiting 10 minutes for someone “knowledgeable” about e-readers to show up, I was not told anything more than the information I had arrived with and did not even have the opportunity to operate a test device. I learned later while reading reviews of my model that it has a stylus (so sleekly embedded that it was invisible to me) and the capability of writing and drawing note pages—cool!

2. Checking out an e-book from the library is as easy and familiar as checking out any other item.
It is super-easy to purchase a book from the brand’s online store with a wifi-enabled device. Simply locate the object of reading desire, supply your payment info, click purchase and the e-book pops onto the home screen rarin’ to be read. The commercial entities are good at creating a user-friendly process. This sets up a consumer expectation that the process will be equally seamless for a library download. Not so much.

My shoes: As I navigated to the special “digital books” section on my library website (not the regular catalog), I did diligently read the fine print, the list of compatible devices and the instructions for installing the special software to my computer (not my e-reader) that would allow me to download a book many steps later. I managed to download the desired book but then became confused about how to transfer it to my e-reader. I called tech support and received immediate assistance—yay!

3. I won’t have to wait on a hold list for the electronic version of a popular book.
Wrong.  Don’t be surprised if you are confronted by disappointed patrons. With the surge in popularity of e-readers, the waiting lists will only lengthen.

My shoes: If I had stopped to think about licensing restrictions on electronic content, I would have realized that, of course, there would be limited distribution of digital copies. But in spite of my insider library knowledge, I was caught by surprise to find that a book I wanted had 3 copies available and 8 people ahead of me. I’ve been waiting over two weeks so far …

Enough assumptions for now. I’ll close with a success story for my library: Seattle Public Library. This is actually my husband’s story. He was attempting to download his first library e-book and ran into a similar problem to the one I had encountered. Only it was 2:00 in the morning. He called the tech support number listed on the SPL “digital books” page. Someone answered the call! My husband was so pleased with the immediate help he received that he asked how he could donate to the library. The tech support person helped him navigate to the online donation form and the library was subsequently $50 better off.

Moral of the story: if your library is proud of its e-book tech support, why not place a “Donate Now!” button right next to the “help” button?

Betha Gutsche

Betha Gutsche has been a virtual librarian ever since receiving her MLIS from the University of Washington Information School. Immersed in the online community of WebJunction, she has cultivated community connections through forums, live online events, and writing stories about the library community. She has delved into e-learning design, curriculum development, needs assessment, and all things connected to social learning in the online world. Betha is the editor-in-chief of the Competency Index for the Library Field. She is now the manager of Project Compass, a program working with public libraries to augment their service to communities impacted by tough times. Underneath it all, Betha is an artist and loves to raise awareness of visual literacy and introduce people to the power of image.

Website - Twitter - More Posts

Technology Skills Library Staff Should Have

I was recently asked to draw up a list of technology skills that I thought members a library staff should possess.  I wrote my list in very broad strokes, before making it really specific to different tasks or specifying certain items only for certain positions.  I thought I would share this “rough list” with the rest of the library world in case it would help you too.  I advise getting more specific if you’re having staff self-assess on what skills they have, or actually provide trainings in these areas.  But this is a good starting point.

So what did I miss?  What would you take out?  Leave comments and let’s develop this list together!

Terminology

  • Technology terms glossary

Hardware

  • Parts of your desktop computer
  • Parts of a laptop computer
  • Using printers
  • Using photocopiers
  • Using telephones
  • Using fax machines
  • Using self-checks
  • Using projectors
  • Using digital still cameras
  • Using digital video cameras
  • Using digital microphones
  • Using sorting systems

Software

  • Operating system
  • Effective management of files and folders systems
  • Word Processing software
  • Spreadsheet software
  • Presentation software
  • Multimedia players and plug-ins
  • Web browsers
  • E-mail and calendar software (Outlook or whatever)
  • ILS (back-end staff-side stuff)
  • Computer and/or room reservation software
  • Online reference software
  • Photo editing software
  • Video editing software
  • Audio editing software

Security and Privacy

  • Policies regarding security on public computers
  • Policies regarding security on staff computers
  • Policies regarding user data collection and privacy

Public Computing

  • Familiarity with software
  • Familiarity with hardware
  • Familiarity with wired and wireless networks
  • Familiarity with computer and network use policies

Ergonomics

  • Proper ergonomic computer set-up
  • How to avoid repetitive stress injuries
  • How to avoid eye strain with computers

Library web presence

  • URLs for library’s website and catalog
  • Using the library’s website
  • Using the library’s web catalog
  • Best practices for searching the catalog and website
  • Familiarity with library’s or library vendors’ mobile apps or sites
  • Familiarity with eBooks collections
  • Familiarity with databases
  • Familiarity with virtual reference and tutoring services
  • Familiarity with accessibility requirements and procedures
  • Writing for the web best practices
  • How to post content (text, links, images) to the library’s website
  • How to post content to the library’s intranet
  • Best practices for social media (Facebook, Twitter, etc.)
  • How to post photos to Flickr
  • How to post video or audio files (to whatever sites you’re using)

Troubleshooting

  • Assisting in-house users effectively on our equipment or theirs
  • Assisting remote users effectively on their equipment

Personal Skills

  • Continuous learning
  • Change management
  • Planning and evaluating new information technology systems
  • Ability to quickly learn and adapt to new web services
  • One-on-one training best practices

Favorite New (to me) Tool of 2010 – JING!

You can quickly place someone in their proper position on the technology continuum from Neanderthal to Cutting Edge when they reveal their favorite new discovery, so if everyone out there had already discovered Jing (or a similar screenshot/screencast application) by 2008, feel free to put me between ape and Jed Clampett and move on. If you’ve never used it, though, you might want to read this.

This free application does two things, both infinitely useful to a trainer:

First, it takes pictures of your computer screen (or any portion of your screen), and lets you add the most basic of annotations (colored arrows, highlighting, boxes, words). Here’s an example:

Second, it records up to five minutes of the activity on a computer screen (or any part of the screen), with narration — every mouse movement, every button click, every text entry.

I do not claim that it’s better than some of the other similar applications out there (Full Shot, Skitch, Snagit, Screenr, Camtasia, etc.). Certainly, it’s not superior to some you have to pay for, but for the price, it’s terrific.

Why I Love Jing

  1. It’s free.
  2. It’s quick. I actually love that you can’t edit the screencasts or add annotations, because what would otherwise take me two hours of editing, polishing, and improving can be done and out the door in 15 minutes. I’ve started posting some of these tutorials on our staff website and they’re labeled “Quick & Dirty Tech Tutorials” to alert staff not to expect professional polish. 
  3. It’s simple. No training needed. Completely intuitive. You can record your first webcast within 15 minutes of download. There’s not much to learn and what there is can easily be picked up by clicking around the simple menus. (One tip to pass along for screencasting: Make ample use of the PAUSE button whenever you need to adjust the orientation of the page in the window or skip over crap that learners don’t need to see.)
  4. It facilitates SHOWING instead of TELLING. We all know most people learn better if they can see something rather than just being told about it. So, if someone is confused about how to navigate the new online timesheet system (for example), it’s almost as quick to insert into an e-mail captures of the pertinent screens and add arrows (then write, “On this screen, click here”; “Input your employee ID # here”; etc.); OR, I have just done a screencast of the whole thing, sent it to the person, and then posted it for anyone else who has that problem. It’s that easy.

 

How I Use It

  1.  Training Manuals, Quick Reference Guides. Makes it supremely easy to add screen shots to static instructional guides.
  2. Daily Explaining. As I mentioned above, I use it in e-mails responding to questions about how to do stuff on the computer; I’ve sent screenshots to ITD to show them the funky error message I was getting. Maybe one day I’ll be able to view colleague’s screens instantaneously and walk them through the steps, but until then …
  3. Quick & Dirty Tutorials.  Suitable for any computer function you can demonstrate in under five minutes. I’ve done them on how to create a Doodle Poll, how to use the Format Painter in MS Word, and how to share Outlook Distribution Lists . I haven’t used this for anything that is posted to a public site, because those need a little more polish (At ALA Annual this year, an instructor said he used this type of tool for CHAT REFERENCE. Someone asks a question; librarian makes a quick video demo while the patron waits; sends the link. Haven’t tried that idea, but it seemed to work for him.)

 

Lori asked for favorite things we learned in 2010, so there’s mine. If you weren’t familiar with it, give it a try. If it’s old news, just call me Jed.

Disclaimer: I received no compensation of any kind from TechSmith for this post.

Richard Mott

For five years, I was the Training Manager at Jacksonville (FL) Public Library. Beginning in April, 2011, I became JPL's "Manager for Strategic Initiatives," but I will always be fascinated by the endless complexities of trying to maximize relevant learning. Though I spent my childhood playing in the snow in a suburb of Detroit, for most of my adult life I have been a Floridian. That's how I came to be a diehard Detroit Tiger AND Florida Gator fan.

New Features of ALA Learning

Beginning this month you’ll notice some small changes to the ALA Learning Blog and other communication tools. To engage our members in more conversations we are introducing monthly themes. You will see posts on the blog, content on the wiki, emails on the discussion forum, posts in ALA Connect, Facebook, Twitter, etc. that all relate to one theme.

November’s theme is how is training/staff development done at your library. You’ll hear about how training happens at libraries across the country from our contributing authors and you’ll be prompted to contribute your own stories and ideas.

Additionally, if you are a member of the LearnRT email discussion list, you will begin receiving ALA Learning blog posts via email though the email list.

We hope that this new format provides ways for us to share more material and have more conversations among our membership. Feel free to send your comments or thoughts to me at webmaster@alalearning.org.

Lori Reed

Lori Reed, Managing Editor of ALA Learning, has more than 15 years experience in training and is the Learning & Development Coordinator for the Charlotte Mecklenburg Library where she oversees the learning & development of a diverse group of staff at twenty libraries. Lori’s passions are performance consulting, learning strategies, and e-learning. Lori is coauthor, with Paul Signorelli, of Workplace Learning and Leadership: A Handbook for Library and Nonprofit Trainers. Lori also blogs at LoriReed.com and can be reached at lori[at]lorireed.com.

Website - Twitter - Facebook - More Posts

5 Library Sources for Quick Computer Training

It’s hard to find good online technology tutorials, especially those for quick and basic computer skills. Harder still to find some that meet our high expectations as information professionals. So why not turn to the library world itself?

Below is a collection of my top 5 favorite sites for these quick computer training materials. These could be webinars, class handouts, tutorials, screencasts, you name it. What’s important is the content. It’s content I’m comfortable pointing a customer or a fellow staff member to if some core computer fundamental skills need improving. Weirdly, two institutions get two mentions apiece — but that’s because what they have is awesome.  Browse through what they have, and you might be surprised to find there’s something there for you too!

  1. Infopeople Archived Webinars (all past Infopeople webinars, often with PPTs or other handouts linked too; on topics other than technology too)
  2. Infopeople Training Materials from Past Workshops (from 8 hour live classes and 4 week online classes each class includes numerous how-tos, readings, bibliographies, exercises, tutorials, cheat sheets, and more; on topics other than technology too)
  3. Akron Summit County Public Library Computer Training Class Handouts (great list, copious detail)
  4. Akron Summit County Public Library Computer Training Tutorials List (equally good list but the materials are in tutorial format)
  5. Milwaukee Public Library Computer Class Curriculum (an extremely detailed list of basic and more intermediate computer skills, with printable handouts on how to do just about everything customers ask you how to do)

A Virtual Orientation Program—“one great webbie!”

Quoting one attendee, it was indeed a “great webbie” about the virtual orientation program that Baltimore County Public Library (BCPL) has created to onboard its new staff and volunteers. This webinar, jointly sponsored by WebJunction and the Learning Round Table, was another project outcome of LearnRT’s dynamic Emerging Leader Group N. They identified the topic and connected the presenters with the WebJunction webinar production staff.

Another attendee raved,
the most useful, informative webinar I’ve ever attended!

The superlatives are well deserved for the BCPL team. Even though you missed the live event, you can get plenty of the substance by watching the archive. Once you’ve launched the archive, listen to the first half to learn about the planning and design processes for the virtual orientation experience. The team’s deliberative and thoughtful approach is clearly reflected in the final product (even if you secretly wish they had chosen the vending machine interface).

If you’re in a hurry to see the real thing, skip down to the “App/Desktop Share Start” item in the Table of Contents window on the right. Although the actual site is part of the BCPL intranet, so not available to the public, the live tour gives you the flavor and range of ideas and strategies incorporated for orientation.

The landing page links to the five main sections, starting with “What to Expect”—an introduction to how to navigate through and use the functions of the site. Throughout the site, there is a creative combination of media that avoids over-reliance on high-tech. There are some embedded videos, but there are also more low-tech approaches of voice recorded over still photos or a photo slide show with explanatory text below. And when a simple text document is the most effective way to convey the information, that’s what you get.

The final section is “What’s Next” for the new staff member. It includes links to training opportunities and the library training calendar, an interactive quiz on the staff handbook with immediate feedback, and a list of “15 ways to shine as a new staff member.”

The 224 people who attended this webinar seemed to be itching to get back to their libraries to put some of these ideas to work. It’s likely you’ll feel the same way. Thanks Emerging Leader Group N! Thanks Learning Roundtable and WebJunction!

Betha Gutsche

Betha Gutsche has been a virtual librarian ever since receiving her MLIS from the University of Washington Information School. Immersed in the online community of WebJunction, she has cultivated community connections through forums, live online events, and writing stories about the library community. She has delved into e-learning design, curriculum development, needs assessment, and all things connected to social learning in the online world. Betha is the editor-in-chief of the Competency Index for the Library Field. She is now the manager of Project Compass, a program working with public libraries to augment their service to communities impacted by tough times. Underneath it all, Betha is an artist and loves to raise awareness of visual literacy and introduce people to the power of image.

Website - Twitter - More Posts

The Tension between “Learn It Fast” and “Learn It Well”

As trainers, of either our customers or other staff, we often deal with dueling priorities.  Twice in the last month I’ve been confronted, as a trainer, with the tension between “Learn It Fast” and “Learn It Well.”  It’s a very stressful tension, and one that is not easily resolved by those of us who train, those who manage staff, and those who coordinate staff development and learning.

The “Learn It Fast” faction wants staff training and learning to not take very much time away from duties that they deem to be more important.  This faction wants learning to be instantaneous, efficient, and speedy.  They want learners to spend as little time as possible on staff training, period.  This faction tends to prefer webinars, online learning, and self-paced learning…which in and of itself is not a problem.  But when it’s the only learning that’s allowed, no matter what the topic, then we have a problem.  This faction tells instructors to cut a two hour class to 20 minutes, content be damned.  This faction tells training agencies that their staff can only spend 1 hour per week on a self-paced 4-week online learning class…and they still want to get the continuing education credits for it so they can tell their Commission or Board that they’re contributing to staff development.

The “Learn It Well” faction values the stick-to-it-ivness of training above all else.  They want learning to count, to stick.  This group allows for diverse training methods and media, as well as diverse training approaches.  They want to ensure that if they’re going to give staff time to go to training, that the time actually means something.  I’ve heard folks on this side of the line say “I’d rather give my staff 5 hours to go to a class and know that they’ll remember the content, than have them attend a 1/2 hour webinar that they can put on their performance review but which won’t help them in their jobs.”  This faction tends to like training evaluations, assessments before and after training series–all to make sure that the training is worthwhile and has the highest impact potential.  Those continuing education credits are like gold trophies to this group. Occasionally, this group values training almost too much, so much so that they over-complicate the process of training and creating training materials…thereby setting the barrier to entry so high that sometimes no training happens at all as a result.  Perhaps only face-to-face training is allowed, or online learning doesn’t “count” toward an employee’s development requirements.  Making things too long, too hard, can be problematic too.

There is a happy middle road–a common sense approach to training, the flexible “just get it done” approach.  Make what is useful to you, share it with others in a variety of ways depending on topic, don’t waste the learner’s time, and make sure you are always following best practices for learning and training.  That’s it.

To me, libraries (and anyone, really) should never, ever sacrifice quality and impact for ridiculous expediency.  Likewise, libraries shouldn’t over-complicate training to the point of never allowing the quick-and-dirty learning too.  As trainers, our primary duty is to our learners.  Just remember that, stick up for good training practices to those in charge, and you’ll at least know you’ve done your job.  And if you find yourself in the center of a battlefield of the “Learn It Fast” and “learn It Well” armies, hold up your white flag and scream for compromise.