The Tension between “Learn It Fast” and “Learn It Well”

As trainers, of either our customers or other staff, we often deal with dueling priorities.  Twice in the last month I’ve been confronted, as a trainer, with the tension between “Learn It Fast” and “Learn It Well.”  It’s a very stressful tension, and one that is not easily resolved by those of us who train, those who manage staff, and those who coordinate staff development and learning.

The “Learn It Fast” faction wants staff training and learning to not take very much time away from duties that they deem to be more important.  This faction wants learning to be instantaneous, efficient, and speedy.  They want learners to spend as little time as possible on staff training, period.  This faction tends to prefer webinars, online learning, and self-paced learning…which in and of itself is not a problem.  But when it’s the only learning that’s allowed, no matter what the topic, then we have a problem.  This faction tells instructors to cut a two hour class to 20 minutes, content be damned.  This faction tells training agencies that their staff can only spend 1 hour per week on a self-paced 4-week online learning class…and they still want to get the continuing education credits for it so they can tell their Commission or Board that they’re contributing to staff development.

The “Learn It Well” faction values the stick-to-it-ivness of training above all else.  They want learning to count, to stick.  This group allows for diverse training methods and media, as well as diverse training approaches.  They want to ensure that if they’re going to give staff time to go to training, that the time actually means something.  I’ve heard folks on this side of the line say “I’d rather give my staff 5 hours to go to a class and know that they’ll remember the content, than have them attend a 1/2 hour webinar that they can put on their performance review but which won’t help them in their jobs.”  This faction tends to like training evaluations, assessments before and after training series–all to make sure that the training is worthwhile and has the highest impact potential.  Those continuing education credits are like gold trophies to this group. Occasionally, this group values training almost too much, so much so that they over-complicate the process of training and creating training materials…thereby setting the barrier to entry so high that sometimes no training happens at all as a result.  Perhaps only face-to-face training is allowed, or online learning doesn’t “count” toward an employee’s development requirements.  Making things too long, too hard, can be problematic too.

There is a happy middle road–a common sense approach to training, the flexible “just get it done” approach.  Make what is useful to you, share it with others in a variety of ways depending on topic, don’t waste the learner’s time, and make sure you are always following best practices for learning and training.  That’s it.

To me, libraries (and anyone, really) should never, ever sacrifice quality and impact for ridiculous expediency.  Likewise, libraries shouldn’t over-complicate training to the point of never allowing the quick-and-dirty learning too.  As trainers, our primary duty is to our learners.  Just remember that, stick up for good training practices to those in charge, and you’ll at least know you’ve done your job.  And if you find yourself in the center of a battlefield of the “Learn It Fast” and “learn It Well” armies, hold up your white flag and scream for compromise.

5 Things That Make You Look Like a Noob

This month marks my third anniversary as Training Manager for Gwinnett County Public Library and my fifth year working in training and development. As I prepare for my annual performance evaluation, I always like to clean up my cubicle as a symbol of receiving a new beginning. While I was tidying up the old hole in the wall, I found a notebook of handouts from a train the trainer session I attended five years ago. Alarm bells rang in my head. If I’d unearthed the notebook from the black hole that is my desk, then the dreaded video of my first recorded presentation was somewhere nearby. Surely enough the mini-DVD labeled “PB&J” (I was recorded demonstrating how to make a peanut butter and jelly sandwich to my fellow trainees) was underneath a small hill of forgotten conference swag. I couldn’t resist playing the DVD for a good laugh, and boy did I get a belly full of laughter from watching it. My awkwardly stiff performance on that video forced me to reflect on my first year or so as a trainer. Inspired by some of my worst moments, I present to you: 5 Things That Make You Look Like a Noob – in no particular order.

1. Reading from your notes: Part of the training exercise for planning for my presentation was to write down the necessary steps on how to make a peanut butter and jelly sandwich so that an alien could do it alone. When it was time for me to present, I was so nervous to speak in front of the group that I actually carried my notes with me and even read from them a couple of times. Nothing says uncomfortable and unprepared like reading from your presenter’s notes. This is true for webinars as well.

Nothing screams noob louder than appearing unprepared or uncomfortable.

2. Apologizing: I was stoked the very first time I taught a training class at my library. I was leading a four hour session that teaches new employees how to use the library’s ILS. I’d spent the previous week preparing, so that class would be perfect at show time. Things didn’t work the way I’d planned. Due to unplanned maintenance, I was forced to use a test version of a records database instead of the real one. I learned during my session that the database would often give cryptic error messages when certain steps were performed. I was not expecting this, so when one of these messages appeared, I would apologize to the class (and that was a lot of mea culpas!) I’ve since learned that you undermine your credibility as a presenter when you apologize repeatedly. If you say you’re sorry for an inconvenience, do it once and move on. Constant apologies draw more attention to problem and give the impression that you are not in control.

3. Dressing like the rest: The dress code at my library is business casual, and it is not uncommon to see me in the office wearing pressed slacks, a polo shirt, and sensible shoes. Early in my training career, I would teach class wearing my typical work attire. I’m no Tim Gunn, but I did find it problematic that new employees at the library thought I was a trainee and not the trainer based on my appearance. That only had to happen twice before I realized that as a presenter, I should always dress one step above the audience.

4. A long introduction: Most people don’t care about the history of your topic or how Merriam Webster defines it. Classroom time is invaluable, and blowing ten minutes on an inane intro is not a good use of it. Lead into your presentation with a solid opener – something that gets people moving, talking, and most importantly, thinking about the upcoming presentation.

5. Doing all the talking: It feels good to be the center of attention, and it’s one of the reasons why I enjoy my job. As a trainer, I can be an entertainer, motivator, and teacher – someone that people want to hear (or have to hear, depending on the circumstances). Early in my training career, I reveled in the spotlight and loved nothing more than receiving class evaluations with additional comments like, “Jay is so funny!”, or “This class was entertaining. Thanks for the good times.” The problem, I later realized, is that I was unintentionally making myself part of the subject matter, instead of the focusing solely on the learners. It took me a while to recognize the value in talking less and allowing my learners to have more meaningful interaction. If you’re doing more than 60% of the talking in your classroom, then it’s probably time to zip it.

This is only five of dozens of faux pas I’m guilty of committing. What are some noob mistakes that you’ve been guilty of? What advice would you give fledging trainers to save them some embarrassment along the way?

Jay Turner

Jay Turner, Training Manager at Gwinnett County Public Library in Georgia, is responsible for all aspects of learning and development for a staff of 300+ employees. He considers himself a lifelong student, and delights in sharing his passion for learning with anyone willing to listen (much to their chagrin!) He is a library lifer, who began working in libraries as a teen and has worn almost every conceivable public services hat since. Jay’s diversity of experience helps him develop and deliver solutions that are creative, practical, and effective. He is a self-proclaimed information and tech junkie, who gets his fix by playing in his “digital sandbox” with new tools and neat ideas to make learning more accessible, more flexible, and more fun across any medium. He can be reached at jayturner[at]comcast.net.

Project Runway: 5 lessons for training and design

I recently got hooked on Project Runway, the reality show in which aspiring fashion designers compete to create new designs within significant restrictions on time, materials, and theme. I’m not a fan of reality shows nor am I a fashionista, but I find it fascinating to watch the participants’ responses to working creatively under intense pressure. I see some application to training and instructional design.

1. Mind the scope
The Project Runway participants perform under grueling time constraints. They hear about the theme of the week, make some quick sketches, go shopping with specified budget and time limits, start fabricating, fit their models, and polish the garments into readiness for the runway—all within a 15-hour day, followed by a 4-hour stint. It is critically important for them to gauge their designs to what can effectively be accomplished in that relentless schedule. Awareness of the realistic scope of a project is essential. In episode 6 of this season, Amy launched into an ambitious effort to create a pair of pants out of multi-layered, overlapping petals of fabric. She miscalculated the scope of the effort needed to pull it off successfully and she ended up being smacked down by the judges. Instructional designers and trainers also need to be mindful of scope. Although they may have more time to create training modules, the time constraint is in the delivery of the learning. It is tempting to cram too much into a lesson, to overload the learner and defeat the learning. Know your parameters and design accordingly.

2. Failure is okay …to a point
On Project Runway, designers are encouraged to take risks. Those who play it safe or stick to reliable formulas are not likely to arouse the judges’ admiration and votes. In many organizations, there is increasing attention to the productive aspects of risk-taking and failure. All this is good. However, there should be self-check points along the path of risk. When Jonathan’s colleagues were referring to one of his dresses as an explosion in a toilet paper factory, it was time for him to stop and seriously appraise his direction instead of plunging blindly ahead (episode 6). When Amy worried about the unruliness of her hair-filled, cowl-necked dress, it would have been a good move to just cut it off and rethink her expression of the concept (episode 8). Risk-taking stretches designers and trainers in new directions, but if those directions are not productive, know when it’s time to pull out and start over.

3. Limitation is liberating
In my favorite episode of this season (#7), the crew headed to the hardware store to buy all of their materials. As usual, they had a limited budget and time in which to make purchases. This combination of constraints produced some of the most impressive fashion creations I’ve seen on the show. Jay fabricated a stunning haute couture outfit out of black plastic garbage bags and blue painters tape. Mila sliced up black and white plastic paint tray liners into an amazing dress that totally belied the humble materials. By contrast, a later design challenge that was conceptually wide open, asking for fashions evoking earth, air, fire, or earth, yielded the least interesting garments. It’s tempting to seek out ever more sophisticated design tools to deliver effective training, but it’s a good exercise to see what you can accomplish with humble materials and simple techniques.

4. No prima donnas
Episode 9 paired the remaining eight designers in teams, forcing these highly individualist design sensibilities to work collaboratively. Jay, who has displayed superstar qualities in design and craftsmanahip, bombed seriously when he had to work with Mila. The animosity between the two of them was right on the surface. Mila was able to keep cool and focused but Jay stumbled badly. He was not able to manage his emotions and concentrate on the outcomes. Not only was his design poorly conceived, it was poorly crafted—a setback for the man who had produced that brilliant garbage bag outfit. There’s more room for prima donna behavior in the fashion world than there is in the training world. In training, collaboration is common. Even for those trainers who work solo, there is always team-building with your learners. Excellent training design and delivery is underwritten by those soft skills that enable good communication and teamwork.

5. Be unruffled
I am always impressed at the calm and confidence of the designers as they watch the models walk the runway in their creations. They speak with assurance about the concept and the technical effort they had put into the fashions, even if they are about to be cast out of the competition. In training, it’s the learners who are the ultimate judges. Go before them with confidence, take critiques in stride, and take your lessons learned back to the drawing board for the next round.

Betha Gutsche

Betha Gutsche has been a virtual librarian ever since receiving her MLIS from the University of Washington Information School. Immersed in the online community of WebJunction, she has cultivated community connections through forums, live online events, and writing stories about the library community. She has delved into e-learning design, curriculum development, needs assessment, and all things connected to social learning in the online world. Betha is the editor-in-chief of the Competency Index for the Library Field. She is now the manager of Project Compass, a program working with public libraries to augment their service to communities impacted by tough times. Underneath it all, Betha is an artist and loves to raise awareness of visual literacy and introduce people to the power of image.

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Tufte the Magnificent

I finally seized the opportunity to see Edward Tufte deliver his one-day workshop Presenting Data and Information. Due to his rockstar reputation, I had some overblown expectations—something more theatrical, with flashy graphics, head stands, perhaps a light show? I spent the first two hours feeling a bit let down until I realized how antipodal his message is to the marketing flash of someone like Seth Godin. Tufte’s presentation is all about delivering substantive content that is cognitively engaging—an approach that he modeled expertly, sans bells and whistles. While I had overestimated Tufte’s histrionics, he did not underestimate my (his audience’s) intelligence.

The workshop is directed more toward those in the business world who need to present data and information to address engineering problems, inform budget decisions, and the like. However, I found a couple of take-aways for trainer-facilitators.

1. The Super Graphic (or Return of the Handout)

There is a tendency (especially in online learning) to reduce data and information to a minimal amount per screen, or to stretch data sets out over a series of screens. This is driven necessarily by the compact pixel real estate of the computer monitor, but the outcome is to shrink information toward meaninglessness or to confound the viewer’s cognitive ability to make comparisons and draw conclusions by scattering the inputs and forcing super-human acts of memorizing.

Enter the SUPER GRAPHIC! This is a printed, efficiently annotated graphic, dense with data, legal size or larger, that allows the learner to scan the entirety of an information set, make comparisons from proximal visual, numerical and textual information, and derive informed, self-propelled conclusions. This kind of information presentation could/should accompany most online training. Many courses include downloadable handouts of resources as more of an addendum than an integral part of the learning. Why not design a course around a super graphic, using the online portion to direct the learner’s attention, inject probing questions, and allow interactions to demonstrate the successful intake of knowledge?

2. Give the learner time to think

Several times during the workshop, Tufte asked the audience to study a data set or super graphic in one of his books, which we all had stacked in front of us. And then he stopped talking. Attention was not focused on the stage but on the pages of our books. There were some low murmurs of people sharing observations but the room of 400+ was otherwise quiet. This went on for five minutes—an eternity of “dead air” in broadcast parlance.

This was an aha! moment for me. Not only is it okay to give learners some studying-thinking time during instruction, it empowers them to absorb, reflect, and contribute to the formation of knowledge. It allows real learning to take place. Isn’t that more important than filling up every second of audio space?

Do I recommend going to see Tufte’s presentation next time he’s in your neighborhood? Sure! Yes, you can buy all the books for approximately half the price of the workshop, but you would miss the directed tour through the material and you would miss Tufte’s modeling of effective delivery.

Betha Gutsche

Betha Gutsche has been a virtual librarian ever since receiving her MLIS from the University of Washington Information School. Immersed in the online community of WebJunction, she has cultivated community connections through forums, live online events, and writing stories about the library community. She has delved into e-learning design, curriculum development, needs assessment, and all things connected to social learning in the online world. Betha is the editor-in-chief of the Competency Index for the Library Field. She is now the manager of Project Compass, a program working with public libraries to augment their service to communities impacted by tough times. Underneath it all, Betha is an artist and loves to raise awareness of visual literacy and introduce people to the power of image.

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Creating “Literary Salons” for Trainer-Teacher-Learners

An interesting thing is happening in the San Francisco East Bay area: a local chapter of the American Society for Training & Development is becoming the trainer-teacher-learner’s version of a literary salon, and its community of members has increased by nearly 33 percent (from 62 to 82 members) in less than six months.

 

Here’s how it’s evolving: Three of us who work on programming for the ASTD Mt. Diablo Chapter’s monthly two-hour dinner meetings at the Crow Canyon Country Club in Danville decided to build off of the Chapter’s tradition of bringing in the best available speakers on the interrelated topics of training, leadership, and human resources; we encouraged presenters to use engaging, cutting-edge presentation styles while playing off of the camaraderie which existed within the small group of 10 or 15 repeat attendees.

 

Chapter member Steven Cerri, presenting on the topic “Why Most Training Isn’t Sticky and What to Do About It” at the Chapter’s April meeting, didn’t just cover the topic effectively; he frequently called attention to the techniques he was using and, as a result, kept the event lively, personal, and sticky for the audience he was addressing. And that’s when the magic began: the regulars had never been shy about engaging speakers and each other throughout the monthly formal presentations, but they upped the ante—and made the experience memorable—by being part of the discussion rather than sitting back, listening passively, and politely asking questions while Steven stood before them. And when the hour-long formal program was over, people didn’t quickly empty the room. The discussion continued informally for at least another half hour.

 

Daren Blonski, VP of Leadership Development for Sonoma Learning Systems, inspired an equally engaging exchange the following month on the theme of what trainers need to know to function effectively in multigenerational workplaces. We worked together, as he prepared his PowerPoint slides, to incorporate a Cliff Atkinson Beyond Bullet Points style to his presentation—creating a visual narrative flow from slide to slide without using much text. The level of engagement between Daren and the other participants—it would be inaccurate and unfair to refer to them as an “audience” in this context—was electric. Daren didn’t even use all the slides he had prepared; he took advantage of the lively interactions to cover the material, and the discussion continued informally for almost 45 minutes after the monthly meeting was formally adjourned.

 

Provokare Presentations Founder Roberto Giannicola, at the Chapter’s June meeting, took the process over the top. With visually stimulating slides, a puckishly engaging sense of humor, and a presentation virtually free of bullet points (except when he was using them to show how ineffective they can be), he set an enormously high bar for all presenters who will follow him at Mt. Diablo Chapter dinner meetings. He facilitated a very lively discussion on how the combination of  imagery and storytelling creates effective learning experiences, and it was again with reticence that everyone parted ways nearly an hour after the meeting ended.

 

It hasn’t taken long for the word to spread. That small community of regulars in March has quickly expanded so that the Chapter’s meeting last night, featuring ASTD Senior Chapter Coach Scott Wilson (based in Washington, D.C., but traveling under the auspices of ASTD to serve as keynote speaker for the event), drew 32 participants—nearly half of them first-time attendees, and two of them returning after at least a few years away from the Chapter. One after another, they confirmed that they were drawn to Scott’s presentation on “Current Reports and Best Training Practices from ASTD’s National Office” because colleagues have been telling them about the “incredible energy” that is coming out of the Mt. Diablo Chapter presentations and discussions. And, of course, it was no surprise to find two people standing outside in that warm summer evening weather 90 minutes after Scott’s formal presentation ended last night. Which suggests that we may not be far from seeing after-meeting discussions which exceed the two-hour time frame for the formal dinners and presentations themselves.

 

For more information about the Chapter’s activities, please visit its website.

Paul Signorelli

Paul Signorelli is a writer, trainer, presenter, and consultant based in the San Francisco Bay Area. He works with clients to successfully facilitate the introduction of new technology into organizations; prepares and presents webinars and other online and onsite learning opportunities for a variety of clients; is actively involved in ALA and ASTD; continues to prepare articles for "American Libraries," the eLearning Guild's "Learning Solutions Magazine," and other publications; and co-wrote "Workplace Learning & Leadership" with Lori Reed for ALA editions. Paul can be reached at paul@paulsignorelli.com.

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Talking Avatars

Everyone is on the podcast bandwagon and it’s easy to see why.  These small knowledge objects are accessible, portable, and even entertaining.  Their uses are varied, and organizations are finding neat ways to leverage podcasting. I’ve recently built some e-learning modules for Gwinnett County Public Library (our first foray into e-learning, by the way) and I’m hosting them on MOSS 2007.  While I was constructing our Virtual Classroom, I discovered how to directly embed video and podcast players into the site.  Now it was time to bring the Virtual Classroom to life. 

Enter TVnima.  Ever heard of it?  TVnima.com allows users to upload a podcast into an online TV studio and then have the user construct a news broadcast, complete with a semi-customizable avatar lip-synching your podcast.  I fell in love with this tool instantly.  It’s flexible, easy to use, and your learners will enjoy having a face to go with the audio.  You can even put your avatar into a Power Point.  Check out the news broadcast I made just for this post.   Sorry for having to link to Youtube, but I couldn’t figure out how to embed the player into this blog!   

Here’s a quick guide for making your own broadcast with completely free tools: 

n      Record a short podcast with a free mp3 encoder, such as Audacity, and export the mp3.

n      Enter TVnima.com and start a new project using their documentation.

n      Coordinate your avatar’s appearance, gestures, and camera angles.

n      Record your finished broadcast using a free screen capture tool like CamStudio, which is enabled for full-motion recording.

n      Save the file as an AVI and upload to Youtube.

n      Retrieve the HTML code from Youtube for the embeddable version of your broadcast.  If you want to embed video directly into Sharepoint without using Youtube’s player, I can share the code later.

n      Past the code into the HTML of your webpage and enjoy. 

I currently have a TVnima avatar embedded into my Sharepoint site at work advertising the upcoming training opportunities at the library.  Has anyone else out there used TVnima for training purposes?  If so, for what?  

Jay Turner

Jay Turner, Training Manager at Gwinnett County Public Library in Georgia, is responsible for all aspects of learning and development for a staff of 300+ employees. He considers himself a lifelong student, and delights in sharing his passion for learning with anyone willing to listen (much to their chagrin!) He is a library lifer, who began working in libraries as a teen and has worn almost every conceivable public services hat since. Jay’s diversity of experience helps him develop and deliver solutions that are creative, practical, and effective. He is a self-proclaimed information and tech junkie, who gets his fix by playing in his “digital sandbox” with new tools and neat ideas to make learning more accessible, more flexible, and more fun across any medium. He can be reached at jayturner[at]comcast.net.

A PLE is for learners

When Marianne Lenox offered to give a WebJunction Learning Webinar on Personal Learning Environments (PLEs), I had to go research what she was talking about.

I learned that the term applies to a variety of systems that help learners creatively manage their own learning. There are as many variations on the environment as there are tools and learners. As one blogger said, “a PLE is as much a state of mind as anything else.”

Marianne is one of those trainers who overflows with innovative ideas, so I am really looking forward to getting the lowdown from her on setting up my own PLE. If you want a front row seat for her Start You Up! webinar next week (Dec 5th), you can either register for the event or just show up by following these instructions.

If you can’t make it, I will share what I learn in a future post here on the Buzz.

Betha Gutsche

Betha Gutsche has been a virtual librarian ever since receiving her MLIS from the University of Washington Information School. Immersed in the online community of WebJunction, she has cultivated community connections through forums, live online events, and writing stories about the library community. She has delved into e-learning design, curriculum development, needs assessment, and all things connected to social learning in the online world. Betha is the editor-in-chief of the Competency Index for the Library Field. She is now the manager of Project Compass, a program working with public libraries to augment their service to communities impacted by tough times. Underneath it all, Betha is an artist and loves to raise awareness of visual literacy and introduce people to the power of image.

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Alternate Reality Games and Learning

Familiar with alternate reality games? Basically, players interactively participate in an in-depth story that is revealed as a series of puzzles in the real world. ARGs are usually open-ended as the players create the content and influence the development of the story arc. One person or a small group serve as the puppet masters who steer the game that other players happen into through the rabbit hole – the game’s conceit. Read a whitepaper on ARGs here and even check out one of the best “serious gaming” ARGs, World Without Oil, here.

Alternate reality games, in my opinion, are the natural evolution of simulations, which have proven invaluable in learning environments. We know that simulations provide learners safe contexts in which to practice real-world skills. Now imagine the level of immersion we could provide our learners if they were involved in a larger story, while simultaneously learning and developing those new skills.

Recently, I experimented with alternate reality gaming here at the library using one of our bi-monthly Quality Book Discussions as fodder. Here is the situation:

Thirty staff members signed up to discuss the book, “Branded Customer Service: The New Competitive Edge.” The staff members were expecting the same let’s-gather-together-in-a-circle-and-discuss-the-book format, but what do you really take away from that kind of discussion? Nothing. Instead, I, acting as the puppet master, sent all 30 participants an encrypted email message from the character I would portray in the game, Dr. X. Over the next few days, the staff members deciphered the code, which ultimately sent them to a hidden discussion board inside our intranet, Sharepoint. During the course of a week, participants (now dubbed “field agents”) gave themselves silly pseudonyms and contributed to discussion questions I rolled out every other day.

When the actual face-to-face discussion occurred a week later, Dr. X met with the field agents and instead of me leading an unguided discussion about “Branded Customer Service,” I had the participants complete a series of creative exercises to stimulate further discussion and to maximize transfer.

I had two-fold learning objectives for this ARG: to have staff members demonstrate on-brand customer service behaviors at several touch points in our branches and to have staff members utilize the web parts of Sharepoint 2007, which we just implemented about two months ago. While I have not formally assessed the learning goals, the early signs seem promising for this pilot project.

Jay Turner

Jay Turner, Training Manager at Gwinnett County Public Library in Georgia, is responsible for all aspects of learning and development for a staff of 300+ employees. He considers himself a lifelong student, and delights in sharing his passion for learning with anyone willing to listen (much to their chagrin!) He is a library lifer, who began working in libraries as a teen and has worn almost every conceivable public services hat since. Jay’s diversity of experience helps him develop and deliver solutions that are creative, practical, and effective. He is a self-proclaimed information and tech junkie, who gets his fix by playing in his “digital sandbox” with new tools and neat ideas to make learning more accessible, more flexible, and more fun across any medium. He can be reached at jayturner[at]comcast.net.